FAQ’s

Organizing a large softball tournament? Hosting a conference or seminar? Looking to bring a group to Beloit for a visit?

We’re here to help! In fact, we recommend giving us a call before you start planning; it will make your life easier. And if you’re still undecided about where to hold your event, we can provide you with all the reasons why Beloit is the right decision. (It is, trust us.)

We can also provide: Hotel information and rate quotes; Assistance with scheduling room blocks; Maps of the area; A list of events during your stay; Group dining recommendations (for 2-200 people – we can feed a village!); Discounted prices at local attractions and restaurants; Assistance with venue selection and reservations; Suggestions for your itinerary; And more!

TABLE OF CONTENTS

Bringing a Group to Beloit?

Contact: Matthew Bosen, Director of Sales & Servicing
608-313-1366 or matt@visitbeloit.com

Does Visit Beloit assist with groups visiting Beloit?

  • Visit Beloit would love to help your group secure reservations with area attractions, discounted rates for area accommodations, and answer any questions you might have about the area. Contact the Visit Beloit staff member listed above for more information.

What kind of information will I need to provide?

  • The information needed for each event is: Date(s) of event, number of nights of hotel stay (if applicable), expected number of rooms for each night (if applicable), type of guests (majority kids, high school students, adults, senior adults, etc.), special requests (double occupancy, complimentary breakfast, pool, meeting space, proximity to restaurants, etc.).

What factors will determine the rate offered by the hotels?

  • The rates provided by the hotels will fluctuate based on things like time of year, weekday vs. weekend, other simultaneous events, and occupancy rates.

How will I receive rate and reservation information from Visit Beloit?

  • Once all information is provided to Visit Beloit we will secure rates (with any deadlines) from the hotels and provide those rates to the group leader. For area attractions and restaurants, Visit Beloit will gather availability and pricing information and connect group leaders with the proper staff at each location. The organizer can then disseminate that information to their group and finalize reservations.

Does Visit Beloit provide welcome bags for visitors?

  • For groups that utilize area hotels as part of their visit, Visit Beloit will provide one bag per attendee. Bags will contain a visitor guide, retail coupons, area map, calendar of events, area fact sheet, and a promotional item (if available). If your group doesn’t include overnight hotel stays, Visit Beloit will provide a maximum of 25 welcome bags for the group. Click here to request the form.

How far in advance do I need to make my request?

  • Most hotels have a 30-day cutoff for discount rates, so in order to secure discount rates you need to contact Visit Beloit about your event at least 90 days in advance. Visit Beloit will contact our hotel partners to generate a discounted rate for your group if possible. For welcome bags, Visit Beloit requests a minimum of 14 days advanced notice, but earlier is appreciated.

Where can I find more information about the Greater Beloit area?

  • com is a great resource for information on attractions, events and things to do in Beloit.

Does Visit Beloit provide a map of area attractions?

  • You will find a downloadable PDF map on VisitBeloit.com that includes numerous local attractions. Visit Beloit is also happy to provide printed copies of area maps to groups that make a request with the Visit Beloit staff member listed above. Additionally, maps are included in welcome bags if your group receives them (see above for the process).

Bringing a Sports Tournament to Beloit?

Contact: Matthew Bosen, Director of Sales & Servicing
608-313-1366 or matt@visitbeloit.com

Does Visit Beloit assist with sports groups?

  • Visit Beloit assists with the execution of numerous tournaments and sports events each year. If you are looking for a great place to hold your next event, Beloit is just the place. Contact the Visit Beloit staff member listed above to find out why!

What kind of services are provided for sports groups?

  • Discounted hotel rates; Connection to local sport facilities; Listings for local restaurants, attractions, and shopping; Retail coupons; Maps and visitor information; Alerts to potential scheduling conflicts; Cost analysis on a potential event

What kind of information will I need to provide?

  • The information needed for each event is: Date(s) of event, type of sport, location of event (if determined), event needs for a location (if location undetermined), type of attendees (youth, adult, etc.), types of activity suggestions requested if any (local options, day trips to nearby attractions, specific itineraries like brewery tours, etc.)

How to obtain the services offered by Visit Beloit?

  • Contact the Visit Beloit staff member listed above for details on event planning and event execution assistance for your next event in Beloit.

Does Visit Beloit provide welcome bags for visitors?

  • Visit Beloit is happy to offer one bag per team visiting the Beloit region for a sport event. Bags will contain visitor guides, retail coupons, area maps, calendar of events, area fact sheets, and promotional items (if available). Organizers should contact the staff member above at least 14 days in advance to request bags for events. Click here to request the form.

How far in advance do I need to make my request?

  • Hotel reservations and field rentals require quite a bit of planning so the earlier you can contact Visit Beloit the better. At least 90 days before your event is needed to secure discounted hotel rates.

Where can I find more information about the Greater Beloit area?

  • com is a great resource for information on attractions, events and things to do in Beloit.

Does Visit Beloit provide a map of area attractions?

  • You will find a downloadable PDF map on VisitBeloit.com that includes numerous local attractions. Visit Beloit is also happy to provide printed copies of area maps to groups that make a request with the Visit Beloit staff member listed above. Additionally, maps are included in welcome bags if your group receives them (see above for the process).

Bringing a Meeting to Beloit?

Contact: Matthew Bosen, Director of Sales & Servicing
608-313-1366 or matt@visitbeloit.com  

Does Visit Beloit assist with meeting groups?

  • Visit Beloit assists with the execution of numerous conferences and meetings each year. If you are looking for a great place to hold your next event, Beloit is just the place. Contact the Visit Beloit staff member listed above to find out why!

What kind of services are provided for meeting groups?

  • Discounted hotel rates; Connection to local meeting facilities; Listings for local restaurants, attractions, and shopping; Retail coupons; Maps and visitor information; Alerts to potential scheduling conflicts; Cost analysis on a potential event

What kind of information will I need to provide?

  • The information needed for each event is: Date(s) of event, type of event (meeting, conference, trade show, etc.), location of event (if determined), event needs for a location (if location undetermined), type of attendees (youth, adult, etc.), types of activity suggestions requested if any (local options, day trips to nearby attractions, specific itineraries like brewery tours, etc.)

How to obtain the services offered by Visit Beloit?

  • Contact the Visit Beloit staff member listed above for details on event planning and event execution assistance for your next event in Beloit.

Does Visit Beloit provide welcome bags for visitors?

  • For meetings that generate hotel stays, Visit Beloit will provide one bag per attendee. Bags will contain a visitor guide, retail coupons, area map, calendar of events, area fact sheet, and a promotional item (if available). If your meeting doesn’t include overnight hotel stays for attendees, Visit Beloit will provide a maximum of 25 welcome bags for the group. Click here to request the form.

How far in advance do I need to make my request?

  • Hotel reservations and meeting facilities require quite a bit of planning so the earlier you can contact Visit Beloit the better. At least 90 days before your event is needed to secure hotel discount rates. For welcome bags, Visit Beloit requests a minimum of 14 days advanced notice, but earlier is appreciated.

Where can I find more information about the Greater Beloit area?

  • com is a great resource for information on attractions, events and things to do in Beloit.

Does Visit Beloit provide a map of area attractions?

  • You will find a downloadable PDF map on VisitBeloit.com that includes numerous local attractions. Visit Beloit is also happy to provide printed copies of area maps to groups that make a request with the Visit Beloit staff member listed above. Additionally, maps are included in welcome bags if your group receives them (see above for the process).

Hosting a Reunion in Beloit?

Contact: Matthew Bosen, Director of Sales & Servicing
608-313-1366 or matt@visitbeloit.com  

Does Visit Beloit assist with reunions?

 



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